Inspect, verify and sign for satisfactory delivery of goods or services 4.
If all invoices are correct and should be reconciled and paid, proceed to receive the appropriate dollar amounts for each of the correct invoices, oldest to newest.ģ. After all invoice rejections for the BPO are complete, you can proceed to receive the appropriate dollar amounts for each of the correct invoices, oldest to newest. If you have submitted a BPO Invoice Reject Request, you must wait to hear back from Procurement Services that the rejection has completed for the BPO before you do any receiving for the BPO. (Note: DO NOT reject the correct invoices). If there are any incorrect invoices, then you need to submit the BPO Invoice Reject Request form for each incorrect invoice. Review Details of Invoice(s)īefore receiving, review the details of each specific invoice for the BPO: Click here to find the PDF tutorial on how to run the Receiving Exceptions Report in Ariba. Run the Receiving Exceptions Report in Ariba to view a list of all invoices that need to have receiving completed.īest practice is to run this report weekly to ensure you have not missed anything as a result from email or network outages. Your department has a receiving dock where goods are first received, signed for and then delivered to you. 
Your department requires computer equipment first be sent to a location for asset tagging and then delivered to you. Some examples of when you might want to use central receiving include: If there are invoices being held because items have not yet been received.īy scanning and attaching packing slips to the electronic receipt in ARIBA, users can help the UW reach the state paper reduction goal of 30%.įor departments that prefer to receive items centrally, a Central Receiving role can optionally be defined in ASTRA that specifies a group of individuals who are authorized to perform the receiving for an organization code. Receipts are tracked in the same system and linked to the ARIBA order.
Users can ensure that items on ARIBA orders are received and in good condition before allowing the invoices to be paid. >Ĭurrently for ARIBA Catalog Orders and Non-Catalog Orders, receiving is handled by the system automatically behind the scenes and there is no action required by campus users to receive. In a three-way match, the Invoice is matched to the PO and to the Receipt of Goods/Services. This supports the accounting best practice of three-way matching for invoice reconciliation. Receipts and Invoices are two different distinct entities. When you receive, you are approving an amount of money to be released for payment of invoices. 
The receiving functionality in ARIBA provides campus users with a mechanism to ensure that items on Blanket Purchase Orders (BPOs) are received and in good condition and allow invoices to be paid.
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